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Executive Assistant

Design Exchange is seeking to fill the position of Executive Assistant, who will provide administrative services to the president and provide financial, human resource, office management and development support services. The Executive Assistant will report to the president, work closely with full-time members of the DX team and outside service agencies and manage part-time staff, interns and volunteers. This position is a four (4) month full-time contract with the potential to transition to full-time employee status in 2015.

Job Responsibilities

+ Provide Executive Assistant services to DX president Shauna Levy, primarily involving, but not limited to: organizing meetings and travel; updating contact lists; researching contacts and topics as requested; personal expense and credit card administration; and working on specific fundraising and marketing projects


+ Complete limited financial clerk tasks to ensure adequate separation of duties within our small team
 

+ Assist with human resource administration and manage part-time front desk staff and volunteers

+ Provide office administration services including security administration, ordering office supplies, cell phone administration, and printer supplies/maintenance

+ Assist with corporate sponsorship and membership administration including conducting research, making cold calls to potentials sponsors/members and holding meetings as required

+Liaise with granting agencies and foundations and assist with the preparation and submission of government grant and foundation applications

+Other duties as assigned and as are consistent with a small team in a design museum

 

Job Requirements 

+ A passion for the mandate and work of DX and strong knowledge of the design sector

+ Related post-secondary degree/diploma and a minimum of four years of related experience, ideally in the private design sector and/or socially innovative not-for-profit sectors

+ Excellent interpersonal, teamwork and leadership skills

+ Strong communication skills

+ The ability to manage, prioritize and adapt to multiple and changing priorities

+ Detail-oriented

+ Strong working knowledge of Apple computers, Microsoft Word/Excel/PowerPoint

+ A positive attitude, willing to do whatever it takes to get the job done and can juggle many projects simultaneously


Please e-mail your CV and cover letter to Alex James, General Manager  at alex@dx.org. Please identify your salary expectations in your cover letter. We thank all applicants for their interest, but only those selected for interviews will be contacted.